Know how to organize yourself to better succeed in your business

It is often thought that the organization is part of the innate qualities and that an entrepreneur, if he does not have it, has a good chance of wasting precious time, which will affect the development of his business. However, the organization is a working method that allows the entrepreneur’s ideas, innovations, qualities to use all its resources wisely.

“The purpose of an organization is to enable ordinary people to do extraordinary things.”

Peter Drucker

The optimal use of time for an entrepreneur is one of the factors for his success. Not wasting time and spending your time in such a way that you only create added value for your business is an integral part of your daily challenges. Time is relative according to Einstein. Truth of the Palisse, as everyone experiences it, can seem long the same workday as it can slip past in an instant. The secret to getting the most out of your time: organize it well. Soft focus is an entrepreneur’s worst enemy.

How to plan?

Modern man seems to be constantly chasing time … What if this modern man had just not learned to plan his day well?
The last time you made a work plan was when you did your high school diploma revision? Do not panic, by following the following three principles you should be able to plan your tasks intelligently and achieve efficiency.

Make specific to-do lists.

Indicate the small tasks and large missions to be performed during the year, month, week and finally on each day. For example, you can use the last hour Friday night to execute your schedule for the coming week and update it as you go. Remember to include absolutely all assignments, including those that we are not used to writing in a diary, such as investigation or competition intelligence. Be sure to vary your activities throughout the day so that you alternate tasks that require a lot of thought with lighter activities. Take into account the criteria of chronobiology to think about your schedule: no intense reflection tasks on Friday night for example!

Focus on the essentials.

Before embarking on the actual realization of your schedule, you need to think carefully about: What tasks are crucial to the development of your business? What actions can enable you to increase your revenue and contribute to the well-being of your employees? These tasks should represent the heart of your schedule. The rest will be done at times with less attention, or will be directly delegated.

Mathieu Nebra shared her experience during an interview with Dynamique, founder of OpenClassRooms :
“The real reason is to work with what has the greatest added value. As an entrepreneur, we have many things to do, and it is essential to focus on what has the most value in order to avoid wasting time in the end. Personally, I use my iPhone and my Mac a lot to organize myself. As a general rule, on Sunday evening I review all the tasks I have to do during the week. There are about a hundred pages. I sort them by their priority and during my week I only keep 10-20 pages. During the day, I look at the 2/3 pages that are intended for this day, and I am only focused on these. It saves me from being drowned and feeling a sense of panic. I add other tasks if I’m out early and I avoid being interrupted.
Having a to-do list helps me avoid wondering if I forgot something. Once or twice a day I go back to reflection mode and I sort. As soon as I have an idea, I jot it down using software that automatically and intelligently transcribes it. It was a little expensive to procure but I am very happy because I am saving time.

Mathieu Nebra

No more procrastination!

Decide what is urgent and what is important.

This is the method President Eisenhower used to determine his agenda. Prioritize your tasks for the day each morning by making a table with 4 boxes: urgent and important tasks to be performed as a priority, those that are urgent but not very important to be delegated, those that are important but not urgent, postponed a little later, and finally non-urgent and non-important tasks that often need to be removed.
“I’m doing it tomorrow, now I’m a little lazy …” This innocent little phrase is a real planning serial killer! Doing right away what could be postponed to tomorrow is an infallible technique to save time today … and especially tomorrow!
When you’re tempted to postpone a task until tomorrow, spend a few seconds asking yourself why you do not want to do it right away. Do not yet have all the items available to perform this task? Do you have other emergencies to deal with? Or are you just scared to solve this task? If the correct answer is the last one, remember: this famous task will scare you just as much tomorrow! So to counter attack exposure, it is ideal to detail the great mission that scares you or scares you, into many micro-tasks that are simple to perform and therefore more affordable.

Two options

Start with the easiest tasks to perform.

This will allow you to have the feeling of having already made good progress before embarking on the most difficult activities. These mini-achievements will encourage you to continue and complete the mission.

2. Do the hardest first.

Sometimes it’s better to force yourself a little to do the work that seems most daunting at first, in order to free yourself from the stress they cause. Once these arduous tasks are performed, the mind will be freer to quickly perform all the small actions that need to be done. A tip: To encourage yourself to perform a task that you prefer to postpone to the next day, you sometimes need to motivate yourself by promising yourself a comfortable counterparty once this action is completed.

Improve your decision speed

Being efficient in your work also means that you must learn not to procrastinate 3 hours before making the smallest decision.

Efficiency rhymes with responsiveness!

To stop wasting time in your work days, you need to become more responsive to the many decisions that need to be made. There are a few useful strategies to improve your decision-making speed:

Make your decision alone

Faced with a problem, there are often as many opinions as there are people. Asking all his collaborators what they think of the problem will be totally counterproductive: In addition to wasting time conducting his little research, the leader will eventually have to face the added difficulty of being forced to sort through the 10 different opinions.

Learn to analyze data quickly

Although the leader must also rely on his intuition, which is often very precise when faced with a decision to be made, he still needs to carefully analyze all the data related to the problem. To do this, he must have set up a system for quick access to information upstream, by classifying his various files. He must also have clearly identified the sources that are able to provide him with the tangible elements to make his decision.

Seek advice from one person

If the leader is not able to make a decision alone because he e.g. is not an expert in the matter, he should limit himself to a single contact for advice. Upstream work must also be done to identify the right people who are able to advise him if necessary on such and such a subject.

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